Purpose
The event you have been invited to is a part of the ERAMMP work-programme. It is part of ERAMMP’s communications or operational activities. It is managed by the UK Centre for Ecology & Hydrology (UKCEH) who is the data controller.
Who we are
UKCEH is an independent, not-for-profit research institute and is a registered Charity in England & Wales (number 1185618) and in Scotland (number SC049849), and a registered Company Limited by Guarantee in England & Wales (number 11314957). UKCEH is the controller for all processing of personal data for the purposes of this notice. The main UKCEH Privacy Notice is here.
Other ERAMMP-specific privacy policies are: For the land-owner and field-survey privacy policy (if registered with RPW in 2021 or 2022); for the survey privacy policy (if not registered with RPW in 2021 or 2022); the Newsletter privacy policy and the ERAMMP website privacy policy.
Why and how are we collecting your information?
In order to collect your information UKCEH are using the services of Jisc Online Surveys which is compliant with UK data protection legislation. Their privacy policy is here.
When you register for the event, we will retain the personal data you provide. The personal data about you that we are collecting are:
- Name
- Email address
- Organisation represented/Job title or description
- Language preferences
- Accessibility, allergy and dietary requests
In data protection terms we are using the lawful basis of legitimate interest for collecting, processing and storing your personal data.
How are we storing your information and will we share it?
All of your personal data that we collect will be stored securely in the JISC Survey database and then UKCEH internal systems for as long as we may need to engage with you in relation to ERAMMP. We will then delete the personal information we hold about you. All your data will be stored securely in the UK or the EU.
Event Recording and Your Contributions
UKCEH may make a recording of the meeting using photographs, video and audio recording. The primary purpose of these are to obtain a record of the conduct and content of the event for later analysis and summarisation.
We will not share copies of any audio recording, photographs, or video of your likeness or voice without seeking your consent. We do not seek your consent to make such recordings; are using the lawful basis of legitimate interest for collecting, processing and sharing these recordings and your contributions to the event. Your interactions and contributions in the event may be used in summaries, minutes, notes, and other documentation, some of which may be shared and further distributed beyond ERAMMP and the event attendees.
Sharing your personal information
Except where we have a legal obligation to so do, or stated above, we will not share your personal data with anyone else, and we will adhere to current UK Data Protection Legislation at all times.
Your rights and legal purpose
The GDPR (General Data Protection) clearly defines individual’s rights for your data. We are collecting and processing this data under Legitimate Interest. Your rights, are as follows:
- Right to access, view, and edit information in a timely manner
- Right to be forgotten, which means being deleted from our records (you can contact the team here, erammp@ceh.ac.uk at any time and request that your details be deleted).
If you have any concerns about how your personal data is being used, we will try to answer any questions you have. The UKCEH Data Protection Officer can be contacted at cehdataprotection@ceh.ac.uk.
You also have the right to lodge a complaint with the Information Commissioner’s Office. You also have the right to an effective judicial remedy against decisions of the Information Commissioner’s Office.
Deletion of Data
We will retain only the personal data necessary for us to effectively operate ERAMMP.
We will review the personal data we manage annually and delete any data we deem is no longer required.
In such situations, we may consider it necessary to retain some data in order to maintain communication with the parties involved.
Changes to the Privacy Notice
This Privacy Notice may be updated from time to time.