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ERAMMP National Field Survey
The Welsh Government has commissioned the UK Centre for Ecology and Hydrology (UKCEH), through the Environment and Rural Affairs Monitoring & Modelling Programme (ERAMMP) contract, to undertake a National Field Survey (NFS). The aim of the NFS is to collect data across the Welsh landscape which will contribute to the monitoring and evaluation of the Agriculture (Wales) Act 2023.
In order to run a successful NFS, UKCEH are contacting you for the purposes of seeking permission to access your land. If you are a claimant of Welsh Government schemes your data has been provided to UKCEH by Welsh Government. If you are not a claimant of Welsh Government schemes, UKCEH’s permission management company XSG ltd has identified you from HM Land Registry searches and/or publicly available information.
The Welsh Government is the data controller for the NFS and UKCEH is the data processor. UKCEH will delete any personal data at the end of the contract and only provide anonymous raw environmental data to Welsh Government.
Your Participation in this survey is completely voluntary. However, the data collected is important in identifying long term environmental trends in the Welsh landscape and the monitoring and evaluation of Welsh Government policies. Information collected during the project will be used in the Sustainable Land Management (SLM) report, Impact Report & Well-being of Future Generations indicators which are published on the Welsh Government website. Anonymised data will be published on the Environmental Information Data Centre. Analysis and reporting on the information collected may also be published on the ERAMMP website. Welsh Government may also share the raw anonymous environmental data with researchers subject to separate data sharing agreements with strict requirements for the processing and safekeeping of personal data.
The contact for the NFS at UKCEH is Bronwen Williams. UKCEH, Environment Centre Wales, Deiniol Road, Bangor, LL57 2UW
E-mail address: erammp@ceh.ac.uk
If you have any concerns or complaints about how your personal data is being used within ERAMMP, we will try to answer any questions you have. The UKCEH Data Protection Officer can be contacted at email: cehdataprotection@ceh.ac.uk
PRIVACY NOTICE
Description | Detail |
| Legal Basis for Processing | The lawful basis for processing information in this data collection exercise is our public task; that is, exercising our official authority to undertake the core role and functions of the Welsh Government. |
| Subject Matter of the Processing | Personal data is defined under the UK General Data Protection Regulation (UK GDPR) as ‘any information relating to an identifiable person who can be directly or indirectly identified by reference to an identifier’. If you are a claimant of Welsh Government schemes your personal information (name, address, email address, telephone number) has been provided to UKCEH by Welsh Government. If you are not a claimant of Welsh Government schemes, UKCEH’s permission management company XSG ltd has identified you from HM Land Registry searches and/or publicly available information. UKCEH will not share personal data collected with Welsh Government. UKCEH will hold names, addresses, email addresses and contact numbers only relating to land-owners who own or manage land in survey areas. |
| Duration of the Processing | Your personal information will be held only for the duration of the ERAMMP contract. |
Location of Processing
| Personal information provided to UKCEH is always stored on a secure server in the UK. The data can only be accessed by a limited number of staff working on the management and delivery of the NFS. Paper returns for survey permissions are held securely by UKCEH’s permission management company XSG ltd. Contact information is supplied in paper form to surveyors when they go out into the field in case they need to contact the landowner, if there are updates these are supplied electronically by a secure SharePoint site. Surveyors access to this site is revoked at the end of each survey season. All surveyors and managers have had training on their responsibilities in relation to UK GDPR. UKCEH has Cyber Essentials certification and has procedures to deal with any suspected data security breaches. If a suspected breach occurs, UKCEH will report this to the Welsh Government who will notify you and any applicable regulator where we are legally required to do so. |
| Nature of the Processing | Your personal data will be used to contact you, in order to arrange field surveys. Your personal information will only be shared with the parts of ERAMMP directly involved in the delivery of the field survey, namely contracted surveyors, UKCEH survey quality controllers, surveyors from BTO, the permissions management company XSG Ltd and Snowdonia National Park Authority. |
| Purposes of the Processing | UKCEH will use the information gathered to produce evidence contributing, but not limited to, the SLM report & Impact reports as required by the Agriculture (Wales) Act 2023. Reports may be published on the Welsh Government or ERAMMP websites. None of the reports produced as part of the ERAMMP contract will include any information that could be used to identify individual participants. Where the Welsh Government undertakes further analysis or follow up research in support of the purposes outlined above, this work may be carried out by an accredited third party (e.g. a research organisation or a consultancy company). Any such work will only be undertaken under contract. Welsh Government’s standard terms and conditions for such contracts set out strict requirements for the processing and safekeeping of personal data. |
| Type of Personal Data to be Processed | UKCEH will process contact information for landowners and land managers in survey sites in Wales, this will include names, email addresses, address, phone numbers. |
| Categories of Data Subjects | UKCEH will process information on landowners and land managers in selected survey areas in Wales. |
| Plan for the return and/or destruction of the data once the processing is complete UNLESS requirement under union or member state law to preserve that type of data | Your personal information will be held only for the duration of the ERAMMP contract after which point it will be securely removed from UKCEH systems. Personal data supplied by RPW is retained on Welsh Government systems as set out in the Rural Grants and Payments Privacy Notice, i.e. ten years after you are free of the grant conditions and payments made. Paper returns for survey permissions are held securely by UKCEH’s permission management company XSG Ltd and shredded once the permissions process has been completed The survey pack containing contract information is returned and shredded following the field work. |
Individual rights
Under data protection legislation, you have the right to:
• Access to the Personal data that we are processing about you;
• Require us to rectify inaccuracies in that data;
• The right (in certain circumstances) to object to processing;
• The right for your data to be ‘erased’ or to withdraw consent at any time, by requesting this in writing from the data protection officer (details below);
• Lodge a complaint with the Information Commissioner’s Office (ICO) who is our independent regulator for data protection.
Further Information
For further information about the information which Welsh Governments holds and its use, or if you wish to exercise your rights, please see contact details below:
• Data Protection Officer, Welsh Government, Cathays Park, CARDIFF, CF10 3NQ
Email: DataProtectionOfficer@gov.wales
• Welsh Government ERAMMP contact: Oliver Massey
E-mail address: SEIR.Ministerial@gov.wales
The contact details for the Information Commissioner’s Office are:
• Address: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone: 01625 545 745 or 0303 123 1113
Website: www.ico.org.uk